FAQ - Budget Management

1. What does weighted (WTD) represent?
The university is authorized, by the state, a set number of full-time equivalent (FTE) positions on which the state will pay the fringe benefits. One FTE is represented by 1.00 weighted in the budget status system.

2. What do the terms "above the line" and "below the line" mean?
Above the line typically refers to the salary portion of the university's state budget. The State of New Jersey authorizes a set number of positions for the university in the budget legislation. The university is also not required to cover the fringe benefit costs of these positions. Internally, we establish budget lines for each individual employee in the state funded portion of the budget. These personnel are all paid from the ledger sub codes 1200 and 1370. Budgetary control of this part of the budget is accomplished using the salary Budget Status report.

Below the line typically refers to the non-salary portion of the university's state budget. All other sub codes, including wages, overtime, etc., are considered below the line.


FAQ - Budget Office for Legacy UMDNJ Faculty & Staff

1. How do I find the cost centers (i.e., indexes) that are under my responsibility?
This information is located in the Controller’s Report Library in Report #25. Enter your Banner User ID to obtain a report with the information.

2. How do I get access to additional cost centers (i.e. indexes)?
This information is located in the Controller’s Report Library in Report #99. Complete the form and forward to the Budget Office for approval. It will then be forwarded to the Fiscal Intermediary Standard System (FISS) for action and completion.

3. How do I know if there is enough money budgeted in cost center (i.e., Index)?
This information can be obtained either by looking on the Banner forms FGIBSUM (high level) or FGIBDST (detail level). It can also be viewed on Report #4 in the Controller’s Report Library.

4. How do I know if my request for check or travel expense reimbursement has been processed?
This information is available in the Controller’s Report Library in Report #50.

5. How do I go about transferring or moving people into different indexes?
This information is available in the Controller’s Report Library in Report #94. Fill out the form and have it signed by both the department heads (present and future). Send the report to the budget coordinator or grant analyst.

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